Event Specialist @GLOBSEC

Event Planning and Coordination:

• Create detailed event plans, timelines, and task assignments

• Research and evaluate suppliers, manage contact databases, and negotiate contracts

• Coordinate venue selection, logistics, and vendor services

• Work cross-functionally with internal teams to align event operations and guest arrangements

On-Site Execution:

• Oversee setup, execution, and teardown, including supervising suppliers

• Coordinate with external suppliers and internal teams on-site

• Oversee the flow of assigned areas during the event to ensure seamless delivery

• Provide hands-on support as needed, including occasional physical tasks

Guest Experience & Hospitality:

• Manage catering, transportation, and accommodation for guests

• Ensure a smooth and high-quality experience throughout the event

Budget and Supplier Management:

• Maintain strong working relationships with external vendors and suppliers

• Assist in managing event budgets, monitor expenses, and track payments

• Optimize costs without compromising quality or experience

Post-Event:

• Support debriefs and evaluations to estimate success and identify improvements

• Manage post-event invoicing and ensure all supplier payments are processed on time

• Coordinate feedback exchange with vendors to maintain strong working relationships and improve future collaboration

Candidates with education suit the position

Secondary with school-leaving examination
University education (Bachelor's degree)
University education (Master's degree)

Educational Specialization

Event management, International Relations, Management

Language skills

English - Advanced (C1)

Other knowledge

Microsoft Office 365 - Advanced
Microsoft Excel - Advanced

Experience in the position/sector

Event management

Number of years of experience

1

Personality requirements and skills

• Excellent organizational, communication, and problem-solving skills

• Proven ability to manage budgets, timelines, and vendor relations

• Comfortable working flexible hours and assisting with hands-on event tasks

• Willingness and ability to travel, including international travel, and comfortable occasionally working abroad

• Fluent in English spoken and written

GLOBSEC is an action-oriented policy institution established in Central Europe, with an international presence in Bratislava, Brussels, Vienna, Kyiv, Prague and Washington D.C. Over the years, GLOBSEC has evolved into Central Europe’s leading policy institute and the host of world-class events and convenings.

We are the HUB for collaborative research between associated experts, academics leaders, influencers, and leaders from public and private sectors, who drive policy change while working on the most pressing challenges of today and tomorrow.

With more than 80 people from 13 nationalities and a wide network of affiliated experts and public and private sector leaders, we have created a truly global community that strives to leave a legacy by making a
positive impact and driving policy change.