Project Co-ordinator Relief and Development Department (RDD)

About the position:

The purpose of this position, based at HQ, is the supervision of the implementation of projects in assigned countries, while ensuring proogramme quality and maintaining relations with donors, partners and the media. This position also requires a portion of time allocated to administrative tasks to support the department. The Project Coordinator, under the supervision of Head of RDD is responsible for seeking new funding opportunities, developing projects, implementing and monitoring the assigned projects and budgets. 

Key Duties and Responsibilities:

Programme Development and co-ordination in assigned countries

1.       Responsible for programmatic development and co-ordination of assigned countries which may include Moldova and Kenya (to be determined), ensuring regular information collection analysis and provision of updates within PIP;

2.       Co-ordinates programmatic work of assigned countries within HQ;

3.       Co-ordinates with relevant partners and other key platforms in the assigned countries and maintains key stakeholder relationships with external donors, institutions or international partners;

4.       Conducts background and literature research in the area of relief and development, mapping donors and partners in countries of PIP operations, situation mapping, secondary data reviews; 

5.       Actively seeks new funding opportunities, conducts networking, participates in sectoral events related to the assigned countries;

6.       Writes project proposals for funding and monitors reporting deadlines and compliance with donor requirements and/or internal procedures;

7.       Coordinates with MEAL Department on tasks related to monitoring and evaluation;

8.       Closely coordinates with Finance Department in HQ to monitor overall expenditures and budget burn rate and reports potential financial risks;

9.       Co-ordinates with Fundraising and Communication Departments and develops visibility plans and prepares communication materials in assigned countries;

10.   Participates in the recruitment of new staff in assigned countries and facilitates onboarding and travels;

11.   Reports to Head of RDD on all activities.

Administrative Tasks of RDD

1.       Assists with general communication, information and knowledge sharing within the department and with other PIP programmatic departments;

2.       Assists with developing and maintaining filing system, including administrative documents such as attendance sheets, bills, travel orders, project documentation, purchase orders etc), keeps  record of project catalogue and reporting dealines for all RDD projects and support in organizing meetings, visits and business trips; 

3.       Provides support in the preparation of administrative agreements, contracts, reports, official letters, etc; 

4.       Assists with registering PIP in relevant countries and funding or coordination bodies;

5.       Translates documents from Slovak to English and English to Slovak if needed; 

Performs any other tasks as required.

The successful candidate:

1.       Has a higher education (Masters) suitable for the position in the field of International Relations, Development Studies, Political Studies, Management or relevant;

2.       Has at least 2 years of experience in humanitarian sector or/and project cycle management, field experience will be considered as an asset;

3.       Has experience in building donor relations, project proposal development and writing;

4.       Has proven analytical and writing skills (project writing and reporting);

5.       Has knowledge in project cycle management;

6.       I able to work under pressure;

7.       Is fluent in written and spoken English (C1) and Slovak (C1)

8.       Has strong organizational and coordination skills;

9.       Has interpersonal and good communication skills;

10.   Has excellent knowledge in IT tools, including Microsoft Teams and Microsoft Office.

11.   Understands humanitarian operations principles, standards and best practices.

12.   Is available for travel to assigned countries.

Working experience with the professional and flexible international NGO;

Possibility of growth and development within the department and humanitarian sector;

Work in a dynamic and motivated team;

Additional 5 days of vacation;

Additional 3 sick days;

Flexible working hours in Bratislava office with the possibility of using a home office occacionally;

Multisport Card;

Access to Seduo educational platform.

„People in Peril is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom.
People in Peril expects all staff to perform job duties and responsibilities in accordance with People in Peril code of conduct and key policies.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.“