Project Specialist @GLOBSEC

Your Responsibilities:  

• Coordinate operational and administrative tasks for GLOBSEC’s flagship events, including the GLOBSEC Forum in Prague, Tatra Summit, and Chateau Bela.  

• Prepare materials, including stakeholder and speaker research, invitations, email templates, briefing notes and lists of invitees, reports and other materials.  

• Communicate with guests, speakers, and other external partners before and during events, ensuring smooth coordination and timely information sharing. 

• Manage logistics for guests, including travel and accommodation.

• Maintain and update databases and registration systems, ensuring accurate and structured data for event audiences and stakeholders.  

• Build and maintain relationships with external stakeholders to support ongoing collaboration and future engagement opportunities.  

• Provide on-site event support, including guest arrivals, accreditation, speakers briefings, and real-time coordination during events. 

Join us and be at the center of international events that matters!  

Personality requirements and skills :

• 2+ years’ experience in project/event management  

• Educational background in International affairs/Political Economy/Security Studies  is advantage

• Advanced level of English (speaking, understanding, writing) - C1  

• Excellent written and verbal communication skills, with attention to detail  

• Excellent organisational and administrative skills  

• Ability to multitask and prioritise, work under tight deadlines and operate independently  

• Ability to work in a fast-paced environment  

• Ability to think forward and work collaboratively as part of a team with a strong can-do attitude  

GLOBSEC is an action-oriented policy institution established in Central Europe, with an international presence in Bratislava, Brussels, Vienna, Kyiv, Prague and Washington D.C. Over the years, GLOBSEC has evolved into Central Europe’s leading policy institute and the host of world-class events and convenings.  
  
We are the HUB for collaborative research between associated experts, academics leaders, influencers, and leaders from public and private sectors, who drive policy change while working on the most pressing challenges of today and tomorrow.  
  
With more than 80 people from 13 nationalities and a wide network of affiliated experts and public and private sector leaders, we have created a truly global community that strives to leave a legacy by making a positive impact and driving policy change.