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Grants and Finance Manager, Europe

CIPE’s Europe office was established in Bratislava in 2021 to grow and expand programs across the Europe region. The selected candidate will enjoy working in a dynamic, fast-growing international environment with colleagues committed to expanding democratic values and ideals.
grants
finance
democracy
project management
Location:
office (Bratislava)
Work time:
Job type:
Full-time
Collaboration:
Salary:
from 1850 € / mon
Basic wage component (gross) starting from 1850 EUR/month/full-time based on experience.
Last update: 21. 7. 2023

Job description

CIPE is seeking a full-time, position based in Bratislava, Slovakia for a Grants and Finance Manager, Europe. The Grants and Finance Manager will provide a full range of financial and administrative support to CIPE’s Bratislava office. S/he will work alongside the Europe Program Director and other office staff to ensure the smooth running of activities. The Grants and Finance Manager will report directly to the Europe Program Director. The Grants & Finance Manager is responsible for contributing to the efficient and effective workings of CIPE’s Bratislava team by executing daily grants and financial tasks with a strong attention to detail. Additionally, the position will be responsible for the accounting, financial, tax compliance and payroll management of the Bratislava Office, adhering to local regulations and CIPE´s policies. The role will ensure compliance with accounting principles and will provide timely and accurate financial reporting to all internal and external stakeholders.

Responsibilities:

Finance:

  • Monitor, review, disburse and record all expenses in accounting software (JAMIS) including HR functions, payroll, expense reports, AP bills, accounts reconciliations:

    • Compile monthly financial reports, monthly advances, and reconciliations of cash/bank accounts.

    • Monitor daily expenditures and project spending rates. Make necessary recommendations to ensure compliance with donor and CIPE financial, procurement and accounting requirements.

    • Ensure timely payment of partner/vendor’s invoices.

    • Coordinate with employees to process their expense reports within the period required by CIPE accounting policies.

  • Prepare and supervise all types of bank transactions in the office (payments of salaries, vendors’ invoices and other office payments);

  • Liaise with the external Accounting and Payroll company.

Grants and Contracts:

  • Support Bratislava program staff in drafting, executing, and managing grants and contracts;

  • Participate in program budgeting processes, including helping the Bratislava team prepare budgets for proposals and develop regional cash flow projections, burn rates, and budget forecasts.

  • Coordinate with Bratislava and DC staff to establish and maintain procedures for effective office operations and procurement, grants and contracts monitoring, and compliance with local law and donor requirements;

  • Coordinate procurement and contract negotiations and ensure that all contracts are processed for renewal or termination before the expiration date;

  • Oversee financial monitoring procedures for partner grants across Europe portfolio, ensuring compliance with organizational standards and completing necessary follow-up with partners when necessary.

  • Overall grants & financial monitoring, including troubleshooting and problem solving of grants, contracts, and financial issues related to the activities in Europe portfolio.

Office operations:

  • Ensure that all CIPE documents (archives, inventory, etc.) are well protected and that the inventory list is revised and updated;

  • Ensure that the Bratislava office meets due diligence requirements with regard to the financial and HR management.

Who are we looking for

Requirements:

  • Bachelor’s degree in Accounting, Finance, Business Administration, or related field.

  • Strong financial acumen and ability to develop and monitor project budgets.

  • Professional proficiency in written and spoken English.

  • At least 2-5 years of demonstrated financial management experience, project management experience supporting international development programs is beneficial. Experience working with US government-funded programs a plus. 

  • Excellent interpersonal, coordination, and communication skills.

  • Ability to take initiative, prioritize and manage multiple, detail-oriented tasks simultaneously with limited supervision.

  • Strong computer skills, proficiency in MS-Office, specifically Word, Excel, and Outlook.

  • Ability to work in a diverse team environment, across time zones and in a hybrid setting.

  • Flexibility to collaborate with a diverse team or work independently and deliver consistent, reliable results.

  • A high degree of cultural competence.

  • Contribute to an organization-wide culture of innovation, integrity, inclusion, and respect.

Why should you choose us

The Center for International Private Enterprise (CIPE) strengthens democracy around the globe through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy and an affiliate of the U.S. Chamber of Commerce. Since 1983, CIPE has worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. CIPE’s key program areas include enterprise ecosystems, democratic governance, business advocacy, anti-corruption & ethics, and trade.

CIPE maintains a regional Europe office in Bratislava, Slovakia focusing on anti-corruption and good governance, business association capacity development, business advocacy, public-private dialogue, corrosive and constructive capital, women’s economic empowerment, and democratic governance of technologies. CIPE projects are implemented in collaboration with local partners such as chambers of commerce, business associations, economic think tanks, entrepreneurs, and journalists.

CIPE’s Europe office was established in Bratislava in the fall of 2021 to grow and expand our programs across the Europe region in the intersection of free markets and democracy. The office is rapidly expanding, requiring a team member who can help manage the financial and logistical elements of its growth and expansion. The selected candidate will enjoy working a dynamic, fast-growing international environment with colleagues committed to expanding democratic values and ideals.

Language proficiency

  • english - C1 - advanced

Additional information

Deadline for submission: August 20, 2023

Details

Start date

ASAP (by agreement)

For whom

  • Young professional (work experience up to 3 years from college graduation)
  • Professional

About organization

Center for International Private Enterprise

The Center for International Private Enterprise (CIPE) strengthens democracy around the globe through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the Nati..
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