Office of the IOM International Organization for Migration in the Slovak Republic is seeking for a candidate for the position of Project Assistant.
Under the overall guidance of the Head of Office (HoO) in Bratislava and the direct supervision of the National Labour Migration Programme and Private Sector Engagement Officer, the incumbent will be responsible for work and social counselling services at the IOM Migration Information Centre (MIC), supporting the labour mobility and integration of migrants under the Recovery and Resilience Plan of Slovakia (MIC RRP). Specifically, s/he will perform:
1. Assist in the implementation and monitoring of project activities;
2. Assist in the preparation of periodic and final reports to the donor, including filing and preparation of supporting documentation;
3. Perform general office maintenance and conduct procurement of services and goods in line with internal rules and donor reporting requirements including communication with suppliers, market research and supplier contracts preparation;
4. Assist in delivering project outcomes such as: editing of publications, incorporation of comments, checking translations, etc.;
5. Retrieve, compile, summarize, analyse, and present information/data on specific project topics;
6. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information;
7. Prepare reviews of the project progress, including financial monitoring of the relevant budget expenditures in order to ensure effective planning of project activities;
8. Assist in preparation of reports, briefings, background information, narratives and statistical analysis as necessary;
9. Assist in the preparation of project grant as well as periodic and final narrative and financial reports on project activities;
10. Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions;
11. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation;
12. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions;
13. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project;
14. Assist in monitoring work and report non-compliances to the supervisor;
15. Assist in the organization of outreach activities and outreach virtual meetings towards the private sector, Slovak communities abroad, relevant potential foreign workers and international students, researchers, educational and research institutions and other actors, including community events, workshops, appearances and other communication opportunities;
16. Assist in preparing information and training materials and information materials for target group in Slovak and English;
17. Monitor and update MIC website, including insertion of updates, newsletters, social media posts/blogs;
18. Act as interpreter/translator (Slovak-English, English-Slovak and other foreign languages if appropriate);
19. Perform such other duties as may be assigned by Head of Office and the immediate supervisor.
University degree in Political Science, Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or a related field from an accredited academic institution, with at least three years of relevant professional experience, preferably in similar roles;
Completed High School degree from an accredited academic institution, with at least five years of relevant professional experience.
Experience working in an office environment and carrying out administrative, procurement and organizational tasks, including organization of different in-person and online events (e.g. conferences, seminars, webinars);
Experience in administration and financial reporting of EU or other donor-funded projects;
Experience in tasks related to preparation/finalization of publications (e.g. editing, translation, proofreading);
Experience working in similar function and/or with national, regional or international public bodies is a distinct advantage;
Experience in working with labour migration, migration management, and international migration issues is an advantage.
Excellent project management and organizational skills;
Excellent command of MS Office.
Ability and willingness to drive (driving licence B) and travel within Slovakia;
Strong planning skills and strong in keeping deadlines;
Strong written and verbal communication skills and ability to effectively communicate with a team.
Fluency in English and Slovak (oral and written).
Knowledge of another foreign language (Russian, Ukrainian, Spanish, Arabic, etc.) an advantage.
The incumbent is expected to demonstrate the following values and competencies:
Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 1
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.