SVN 2022-37 Programme Assistant (Labour Mobility & Inclusion)

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all.
administratíva
projektový asistent
projektová asistentka
migrácia
integrácia
migranti
backoffice
Projektový manažment
Financie
Miesto
Bratislava
Nástup
Ihneď (dohodou)
Typ pracovnej ponuky
Trvalý pracovný pomer
Mesačná odmena
1 490 EUR/month General Staff (GV, UN Salary Scale). Income is exempted from taxation.
1490 €

Náplň práce

Core Functions / Responsibilities:

1. Assist in the implementation and monitoring of project activities.
2. Retrieve, compile, summarize, analyse, and present information/data on
specific project topics.
3. Perform general office maintenance and conduct procurement of services and goods in line with internal rules and donor reporting requirements including communication with suppliers, market research and supplier contracts preparation;
4. Assist in delivering project outcomes such as: editing of publications, incorporation of comments, checking translations, etc.;
5. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
6. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
7. Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
8. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
9. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions;
10. Participate in meetings and conferences; maintain effective liaison and coordination with European Commission - DG REFORM, Ministry of Interior of the Slovak Republic (MoI), Migration Office of the MoI (MO), other ministries, local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
11. Act as interpreter/translator (Slovak-English, English-Slovak and other foreign languages if appropriate);
12. Elaborate narrative and financial reports; ensure status reports are prepared and submitted in a timely manner.
13. Perform other related duties as assigned.

Koho hľadáme

Education

Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.
OR
• Completed High School degree from an accredited academic institution, with at least five years of relevant working experience, preferably in similar roles.

Experience

• Experience working in an office environment and carrying out administrative, procurement and organizational tasks, including organization of different in-person and online events (e.g. conferences, seminars, webinars);
• Experience in administration and financial reporting of EU or other donor-funded projects;
• Experience in tasks related to preparation/finalization of publications (e.g. editing, translation, proofreading);
• Experience working in similar function and/or with national, regional or international public bodies is a distinct advantage;
• Experience in working with labour migration, migration management, and international migration issues is an advantage.


Skills
• Excellent project management and organizational skills;
• Excellent command of MS Office.
• Ability and willingness to drive (driving licence B) and travel within Slovakia;
• Strong planning skills and strong in keeping deadlines;
Strong written and verbal communication skills and ability to effectively communicate with a team.
Languages

• Fluency in English and Slovak (oral and written).
• Knowledge of another official IOM (French, Spanish) language is an advantage.

Required Competencies


The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Prečo si vybrať nás

6 weeks of paid annual leave per year (2.5 days per completed month of service).
24 days of paid sick leave per year (2 days per completed month of service).
Special medical insurance.

Znalosť jazyka

  • - Slovak - C1 - pokročilý
  • - English - C1 - pokročilý

Dodatočné informácie

How to apply: Interested candidates are invited to submit their applications – CV and Cover Letter in English by 10 August 2022 23:59 (Bratislava time) at the latest, referring to this advertisement and using the subject line “SVN 2022-37 Programme Assistant (Labour Mobility & Inclusion), G5, Bratislava”. In order for an application to be considered valid, it have to be submitted with a curriculum vitae and a cover letter. Please note that only shortlisted candidates will be contacted. When you are interested in multiple positions, please be aware that you have to apply for each position separately. IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM. Applications are welcome from first- and second-tier candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates: Internal candidates Second tier candidates include: All external candidates. This selection process may be used to staff similar positions in various duty stations. This post is subject to local recruitment. Appointment will be subject to certification that the candidate is medically fit for appointment, with Right of Residence and Right to Work in the Duty Station and verification of residency when applicable. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination against COVID-19.

Detaily

  • Mladý profesionál (prac. skúsenosti do 3 rokov od ukončenia VŠ)
  • Profesionál

O organizácii

Medzinárodná organizácia pre migráciu (IOM) je medzivládna organizácia v oblasti migrácie, ktorá poskytuje služby, poradenstvo a pomoc vládam aj migrantom. IOM pôsobí na Slovensku od roku 1996. Medzi ..
Viac o organizácii